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Procedure for appointment of first directors at general meeting Ø Consent of the directors named in the articles of association in Form No.29 prescribed under the Companies (Central Government’s) General Rules & Forms, 1956 shall be filed with the Registrar of Companies [section 264].
This is not required in the case of a private company unless it is a subsidiary of a public company.
For each director, a separate resolution should be passed, unless it has first been agreed by a unanimous resolution that two or more directors shall be appointed by a single resolution (section 263).
This meeting can be held on any day before the first annual general meeting.
Ø The particulars of the director’s shareholding will be entered in the Register of Directors’ Shareholdings. Ø Information relating to the director’s interests in other companies, firms and also names of his relatives for the purposes of sections 297 and 299 of the Act will be obtained.
The first directors shall hold office till directors are appointed in accordance with the provisions of section 255 at the first general meeting held after the date of incorporation.
However, the meeting shall be held before the date of holding the first annual general meeting of the company.
[section 33(1)(c)] Ø Form Nos.29 and 32 may be filed within 30 days after incorporation.
However, it is advisable to file them at the time of incorporation.
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Ø Form No.32 prescribed under the Companies (Central Government’s) General Rules & Forms, 1956 in duplicate in respect of the first directors shall be filed with the Registrar, in the case of every company. Ø The date of appointment of the directors will be entered in the Register of Directors kept under section 303 with respect to each director immediately after the incorporation of the company. Appointment of directors in the case of a private company which is not a subsidiary of a public company In case of a private company, like in the case of other companies, first directors hold office from the date of incorporation of the company.